Microsoft AB-900 Microsoft 365 Copilot and Agent Administration Fundamentals Exam Practice Test

The correct answer is Activate the role. Microsoft Learn states that in Microsoft Entra Privileged Identity Management (PIM), when a user is made eligible for a Microsoft Entra role, they do not immediately have the permissions of that role. Microsoft specifically explains that eligible users must activate the role assignment before using the role. Only after activation does the user receive the permissions associated with that role for the approved time period.

That means if you are only eligible for the User Administrator role, you cannot create user accounts until you activate that role in PIM. The other options are incorrect because installing Microsoft Authenticator, requesting a license, or updating location information are not the universal prerequisite stated by Microsoft for using an eligible PIM role. Multifactor authentication can be required during activation depending on policy, but the core required action is still to activate the role first. Microsoft also notes that activation can involve entering a reason, selecting a duration, and completing any required approval or MFA steps.

The correct selections are No, Yes, Yes . Statement 1 is No because Microsoft documents tenant controls for web search on or off , but not a general Microsoft 365 Copilot setting to block only selected websites for normal Copilot responses. Microsoft also says it doesn’t recommend or support managing Copilot through selective URL or domain blocking at the network level. Website allow/block lists shown in Microsoft documentation apply to Researcher with Computer Use virtual-device settings, not to standard Microsoft 365 Copilot web grounding overall.

Statement 2 is Yes because Microsoft provides the Allow web search in Copilot policy in Cloud Policy service and in the Microsoft 365 admin center, which can disable web search for Microsoft 365 Copilot and Copilot Chat.

Statement 3 is Yes because Microsoft states that admins can block Researcher and Analyst , and agent governance includes a Block action. Microsoft also notes that for Researcher and Analyst, user scoping isn’t edited through the usual panel; availability is managed by blocking the selected agent at the tenant level.

The correct answer is A. Microsoft Entra ID Protection . Microsoft Learn explains that Microsoft Entra ID Protection detects sign-in risk and user risk and can work with Conditional Access risk policies to automatically respond when suspicious authentication activity is identified. Microsoft documents specifically state that organizations can configure sign-in risk policies and user risk policies to automate responses such as blocking access , requiring multifactor authentication , or forcing password changes when risky activity is detected. Microsoft also notes that some very high-confidence risky sign-ins are automatically blocked by built-in protections.

The other options do not match this function. Microsoft Defender for Office 365 focuses on email, collaboration, and threat protection for tools like Exchange Online and Teams, not sign-in risk blocking. Microsoft Entra Privileged Identity Management (PIM) manages privileged role activation and governance, not risky sign-in detection. Microsoft Defender for Identity detects identity-related threats in hybrid identity environments, but the Microsoft feature used to automatically block risky sign-ins is Microsoft Entra ID Protection .

The correct answer is Microsoft Graph . Microsoft documents that Microsoft 365 Copilot accesses organizational content and context through Microsoft Graph . Microsoft Graph provides the user’s work context, including items such as emails, chats, meetings, files, contacts, and calendar data , along with relationship and activity signals that help Copilot ground and rank responses. Microsoft also explains that Copilot combines organizational content with the user’s working context, such as recent chat conversations, email exchanges on a topic, and the meeting the user is currently in. Those are exactly the kinds of signals described in the question, including collaboration history and document relevance.

The other options do not fit this sentence. Microsoft Copilot Studio is used to build and customize copilots and agents. Microsoft Purview is for compliance, governance, and data protection. Microsoft Viva Insights provides workplace analytics and insights, but it is not the core service described by Microsoft as supplying the contextual signals that ground Microsoft 365 Copilot responses. Therefore, the only option that correctly completes the sentence is Microsoft Graph .

The correct answer is B. using a custom agent that is grounded in work data . Microsoft Learn states that agents that access shared tenant data , such as SharePoint or Graph Connector content, are billed based on metered consumption . Microsoft also describes pay-as-you-go for Microsoft 365 as applying to agents in Microsoft 365 Copilot Chat , where organizations pay only for the messages used instead of assigning a full Microsoft 365 Copilot license. That is exactly the scenario described in option B: a custom agent grounded in work data.

The other options are not the intended pay-as-you-go scenario. A Teams meeting recap and Copilot in Word are standard Microsoft 365 Copilot application experiences tied to licensed Copilot functionality, not metered agent consumption. Researcher is an advanced Microsoft 365 Copilot agent available as part of Microsoft 365 Copilot capabilities, not the documented example of pay-as-you-go replacing a Copilot license. Microsoft’s pay-as-you-go guidance centers on agent-based usage , especially agents grounded in organizational work data.

The correct selections are No, Yes, Yes . Statement 1 is No because Microsoft states that if an organization has a Microsoft 365 Copilot license and at least one user is assigned to a Copilot license, SharePoint administrators automatically get access to the SharePoint Advanced Management features required for Copilot deployment. Microsoft does not say that all users in the organization must have Microsoft 365 Copilot licenses for administrators to use SharePoint Advanced Management.

Statement 2 is Yes because Microsoft documents SharePoint Advanced Management features such as Restricted Content Discovery and Restricted SharePoint Search , which can limit whether content from specific SharePoint sites appears in Microsoft 365 Copilot and organization-wide search experiences.

Statement 3 is Yes because Microsoft explicitly states that organizations can purchase a standalone SharePoint Advanced Management license for each user in the organization. That means it is available even for organizations that do not have Microsoft 365 Copilot.

In Microsoft 365 Copilot, you should use the Researcher agent to perform multi-step reasoning over unstructured data.

The correct answer is the Researcher agent . Microsoft describes Researcher in Microsoft 365 Copilot as an agent for complex, multi-step research that can reason across information sources and synthesize findings into structured outputs. That aligns with the phrase multi-step reasoning in the question. Microsoft’s guidance also contrasts Researcher with Analyst , which is aimed more at data analysis and spreadsheet-oriented tasks.

The other options are less suitable. Chat is general-purpose and not the specialized tool Microsoft positions for deeper multi-step research workflows. A notebook is used to organize materials and chats, not as the main reasoning engine for this scenario. The Analyst agent is better suited to structured data analysis, trends, and calculations rather than broad reasoning over unstructured data such as documents, notes, and mixed content. Based on Microsoft’s product positioning, the best fit for multi-step reasoning over unstructured information is the Researcher agent .

The correct answer is C. Insider Risk Management . Microsoft documents that Microsoft Purview Insider Risk Management helps organizations detect, investigate, and act on potentially risky internal activities, including data theft and data leakage . Microsoft specifically provides policy templates for departing users , describing scenarios where users who are leaving an organization might download files, print files, or copy data to personal cloud storage or messaging services near their resignation or end date. That matches this question exactly, where User1 is leaving in two weeks and you need to determine whether the user is exfiltrating data.

The other options do not fit. Communication Compliance is for reviewing risky communications, Data Security Posture Management focuses on broader data exposure posture, and Data Lifecycle Management is for retention and deletion. None of those is the Microsoft Purview solution specifically built to monitor suspicious user activity and data exfiltration risk for departing employees. Microsoft positions Insider Risk Management as the correct tool for this scenario.

Communications Compliance uses OCR (optical character recognition) and machine learning to detect offensive or risky text inside images , including those in SharePoint and OneDrive.

By default, Communications Compliance pseudonymizes user identities to reduce investigator bias. Admins can later deanonymize if needed.

It does not add disclaimers. It silently monitors communications and flags policy violations; disclaimers are handled by Exchange transport rules, not Communications Compliance.

The correct answer is C. the code interpreter capability . Microsoft Learn states that the code interpreter capability for Microsoft 365 Copilot declarative agents allows the agent to generate and execute Python code to analyze data and generate visualizations . Microsoft’s agent schema documentation explicitly describes Code Interpreter as a capability used to solve complex math problems, analyze data, and generate visualizations. That directly matches the requirement to create charts and visualizations from a Microsoft Excel workbook .

Microsoft documentation also explains that code interpreter supports working with Excel files and is used for scenarios such as data analysis , statistical computations , and generating charts . This makes it the correct configuration for an agent that must reason over workbook data and produce chart-based outputs. By contrast, the image generator capability is for creating images, not for analyzing workbook data. The Scrum Assistant and Customer Insights Assistant options are templates, not the specific technical capability required to read data and build charts from an Excel workbook.

The correct answer is A. Microsoft 365 Copilot Chat. The requirement specifically asks for unlicensed users who used Copilot in Microsoft Teams. That points to Copilot Chat usage, not the standard Microsoft 365 Copilot licensed-user report. Microsoft’s usage documentation distinguishes Copilot Chat activity, including Copilot Chat work and web experiences, and lists Microsoft Teams as an entry point where users can access Copilot Chat. Microsoft also states that the Microsoft 365 Copilot usage report’s user-level table is scoped to users who were licensed for Microsoft 365 Copilot, which makes it the wrong report for identifying unlicensed Copilot Chat users. Microsoft 365 Apps and Copilot Search reports do not target this Teams Copilot Chat usage scenario.

The correct answer is C. Run the prompt. Scheduled prompts in Microsoft 365 Copilot are based on an existing Copilot prompt interaction. The practical workflow is to run the prompt first, then use the scheduling option for that prompt to define when and how often it should run, such as midnight. Saving a prompt is useful for reuse, but the question asks what task must be included to schedule a prompt execution. Creating an agent is a separate customization workflow and is not required to schedule a normal Copilot prompt. Creating a notebook is also unrelated; notebooks organize materials and chats but do not create a scheduled prompt run by themselves. The required action is to run the prompt so it can be scheduled.

The correct answer is A. the SharePoint admin center . Microsoft documents that the SharePoint admin center includes Data access governance reports and site-level sharing reports that help administrators identify where content is shared externally. Microsoft also documents that every standard Microsoft Teams team is connected to a SharePoint site for file storage and collaboration. Because Teams files and many sharing scenarios for teams are backed by SharePoint sites, the SharePoint admin center is the correct place to investigate which sites are shared externally, including Teams-connected SharePoint sites .

The other options are less suitable for this requirement. The Teams admin center is primarily for Teams policy, user, device, and workload administration, but it is not the main portal Microsoft documents for identifying externally shared site content. The Microsoft 365 admin center focuses on broad tenant administration and usage reporting, and the Microsoft Defender portal is for security investigation rather than SharePoint/Teams sharing governance. For identifying externally shared SharePoint sites and Teams-connected sites, Microsoft’s documented reporting path is the SharePoint admin center .

The correct answers are A and D . Microsoft documents that with group-based licensing , licenses assigned to a group are automatically inherited by the group’s members. Therefore, if User1 is added to Group1 , User1 can receive the Microsoft 365 E3 license through group membership. Microsoft also documents that licenses can be assigned directly to individual users , so assigning a Microsoft 365 E3 license straight to User1 is also a complete solution.

Options B and C are incorrect because Conditional Access controls how users access cloud resources after sign-in; it does not grant product entitlements or service licenses. Microsoft licensing guidance separates access-policy controls from actual license assignment. In this scenario, the issue is lack of license entitlement, not access conditions. As a result, the valid solutions are either to make User1 a member of the licensed group or to assign the license directly to User1. Microsoft also notes that group-based licensing assignment can fail if required user properties such as usage location are missing, but among the available answer choices, the two complete license-granting actions are Add User1 to Group1 and Assign a license to User1 .

The correct answer is Microsoft SharePoint sites . Microsoft Learn documents that Microsoft Purview sensitivity labels for containers can be applied to Microsoft Teams, Microsoft 365 groups, and SharePoint sites . These labels can control settings such as privacy, external sharing, and unmanaged device access for the labeled site. That is the official Microsoft feature that matches the sentence in the question.

The other options are not the best match for this item. Microsoft 365 Copilot conversations are not the standard object to which admins directly apply a sensitivity label in the way this question is asking. Copilot can honor labels on source content and may display label context in responses, but the selectable resource here is not “Copilot conversations.” Azure Blob Storage is also not the intended answer in the Microsoft 365 Copilot and Agent Admin context for Purview sensitivity labels.

So for this hotspot, the sentence is correctly completed with Microsoft SharePoint sites , because Microsoft explicitly supports applying Purview sensitivity labels to SharePoint sites as a container-level labeling capability.

The correct answer is C. a custom Microsoft 365 Copilot agent . Microsoft Learn explains that Agent Builder in Microsoft 365 Copilot lets you create agents with specific instructions , dedicated knowledge sources , and starter prompts . Starter prompts are designed to help users understand the most common supported scenarios, which directly matches the requirement to provide users with a list of common queries. Microsoft also documents that an agent can be grounded in selected SharePoint sites, folders, or files , allowing the response scope to be targeted to the HR policy content in Site1 rather than broad enterprise or web data.

The other options do not fit the requirement. Copilot in Word is document-focused and is not intended to create a reusable, shared query experience grounded only in one SharePoint source. Copilot notebooks group materials and chats, but they are not the right tool for publishing a guided HR policy assistant with starter prompts. Researcher is designed for broader, multi-step research using work data and web content, so it does not satisfy the requirement to keep answers grounded only in Site1.

The correct selections are Information Protection and Data Loss Prevention . Microsoft documents that Microsoft Purview Information Protection helps organizations discover, classify, protect, and govern sensitive information wherever it lives or travels . Microsoft also describes Information Protection as the Purview solution for data classification, sensitivity labels, and encryption , including scenarios across Microsoft 365, on-premises repositories, cloud stores, and even third-party apps through supported extensions. That makes it the correct choice for the requirement to discover and classify sensitive data across multiple platforms .

For the second requirement, Microsoft states that Microsoft Purview Data Loss Prevention (DLP) helps prevent the unintentional sharing of sensitive items and can block users from prohibited activities , including inappropriate external sharing through services such as SharePoint, OneDrive, Teams, and email. Microsoft specifically documents DLP scenarios for preventing sensitive items from being shared with external users , which matches the requirement to block users from sharing intellectual property externally.

The correct answer is Require multifactor authentication for administrative roles . In the exhibit, each recommendation shows its available Secure Score points . The listed values are 1/1 for Use least privileged administrative roles , 8/8 for Do not expire passwords , 0.73/8 for Enable policy to block legacy authentication , and 0/10 for Require multifactor authentication for administrative roles . Because 10 points is the highest value among the options shown, resolving that recommendation would improve the Identity Secure Score the most.

Microsoft Learn explains that Identity Secure Score in Microsoft Entra is based on Microsoft security recommendations, and each recommendation contributes a specific number of points depending on its impact and implementation state. Recommendations related to administrator protection are especially important because privileged accounts are high-value attack targets. Microsoft also emphasizes multifactor authentication for admin roles as a core identity security best practice. Therefore, both from the screenshot and from Microsoft’s identity guidance, the recommendation with the greatest score improvement is Require multifactor authentication for administrative roles .

a site member of

The correct answer is a site member of . In the exhibit, the Site members group for Site1 contains Everyone except external users with Edit permissions. Microsoft documents that “Everyone except external users” automatically includes all internal users and excludes external guests . Since User1 is a newly created user in the organization, User1 is an internal user and is therefore included in that built-in principal.

Because that built-in principal is placed in the Site members group, User1 inherits member-level access to the site. User1 is not a site owner, because the Site owners group contains only the Global Administrator entry shown in the exhibit. User1 is also not merely a visitor, because the Site visitors group is listed as None . Finally, User1 is not prevented from accessing the site, because the membership granted through Everyone except external users gives internal users access to the site according to the permissions assigned to that group.

The correct answer is C. the Microsoft 365 admin center . Microsoft Learn documents a specific Copilot image generation setting in the Microsoft 365 admin center under Copilot > Settings > Copilot actions > Copilot image generation . Microsoft states that when this scenario is allowed, users can ask Copilot to create, design, and edit images. When it is not allowed, Copilot does not generate images and instead responds with stock or brand images. This directly matches the requirement to prevent users from generating images by using Copilot.

The other options are incorrect because Microsoft does not document this control as being managed from Defender, Purview, or Entra for this scenario. Microsoft also separately notes that organizations can control access to Designer image generation through policy, but the admin experience for managing the Microsoft 365 Copilot scenario itself is explicitly surfaced in the Microsoft 365 admin center . Therefore, for an exam question focused on where an admin should go to disable image generation in Copilot, the best and documented answer is the Microsoft 365 admin center .

the Microsoft Authenticator app

The correct answer is the Microsoft Authenticator app . The image shows the familiar Microsoft MFA prompt that says “Are you trying to sign in?” and “Enter the number shown to sign in.” Microsoft documents this as number matching in Authenticator push notifications , which is part of Microsoft Entra multifactor authentication using the Microsoft Authenticator app . Microsoft explains that number matching is a security improvement for Authenticator push approvals and is used when the default sign-in method is Authenticator push notifications.

The other choices do not match the experience shown. Email OTP would involve a one-time code sent by email. SMS would send a text message code to a phone number. Temporary Access Pass is a time-limited passcode used for onboarding or recovery scenarios, not the mobile push screen shown in the image. Because the graphic specifically shows a mobile approval prompt with number matching, the MFA method is clearly the Microsoft Authenticator app .

The correct answer is C. the Microsoft 365 Copilot dashboard in Microsoft Viva Insights . Microsoft documents that the Microsoft Copilot Dashboard in Viva Insights provides detailed organizational reporting for Copilot usage and impact, including meeting-related metrics such as total meeting hours summarized or recapped , intelligent recap actions taken using Copilot , and summarize meeting actions taken using Copilot in Teams . Those metrics directly match the scenario in the question.

The other options are less suitable. The Microsoft 365 Apps usage report focuses on app usage generally, not detailed Copilot-in-Teams behavior. The Copilot readiness report is for readiness and deployment planning, not deep Teams usage metrics. The Microsoft 365 Copilot usage report in the admin center provides adoption information, but Microsoft’s detailed meeting-action and meeting-hours metrics are documented in the Viva Insights Copilot Dashboard . Therefore, for detailed Teams-specific Copilot reporting during a pilot, the best answer is the Microsoft 365 Copilot dashboard in Microsoft Viva Insights .